12 Event Planning Trends to Watch for this Year

Much has been made of the changes to the workplace imposed by the COVID-19 pandemic. The same goes for the meeting and event industry. As a result, decision-makers must factor in current trends in event planning resulting from the pandemic.

Before planning a function, presentation, or meeting, businesses must be aware of event planning trends. Let’s examine the most significant changes we are witnessing throughout the industry. 

Event planning industry trends are shaking up the way events are organized, and the experience attendees will get to enjoy. While some of these trends in event planning will vanish as quickly as they have come, others are set to remain for years to come.

Here are the big event trends that will dominate in-person and virtual gatherings in 2021.

1. COVID-19 Protocols

 

Even though it is not a popular subject, 2021 will see events following COVID-19 protocols. Depending on where an event is held, these could be stricter or more lenient as the year goes on because every nation is dealing with the pandemic differently.

Here are some of the protocols events may have to impose in 2021:

  • Limitations on attendance
  • Handwashing stations
  • Social distancing
  • Masks

Wearable technology will also have to play a part in ensuring in-person attendees feel safe as they roam conference halls and meet new people. These may also be a requirement to ensure events can meet local and national regulations in some countries.

Thankfully, most experts expect many of these protocols to be discontinued as the virus subsides.

2. Hybrid Conferences

 

A blend between virtual and in-person content at events is seen as the way forward. Not everyone is ready to return to the real world at the same pace. Some may still feel more comfortable attending virtually. This is especially the case for people who live and work remotely.

Businesses are expected to adapt to this demand for hybrid conferences by offering a blended experience. Expect this to continue long after the end of the pandemic.

Approximately 97% of professionals widely expect the hybrid model to be the future.

3. Education Will Be a Top Priority

 

Education is valuable and will continue to be a major focus of many events.

Offering skills-based workshops and the opportunity for certifications can be a big draw for any event. Corporate event trends are fast moving towards creating small, highly targeted events to help attendees meet their goals.

No matter the industry, ensuring attendees learn a new skill or technology is always a surefire way for an event to succeed. Attendees want some to take away from their conference experience, and this is an opportunity to do just that! 

4. New, Healthy Food

 

There is nothing like a global pandemic to make people reflect on their health. People are starting to think about their overall well-being, and this extends to the food they consume.

Industry experts have spotted important food trends in event planning. Menus are increasingly seeing the presence of plant-based superfoods.

A simple burger and fries are no longer sufficient for attendees. Invest in better quality food to enable people to boost their health and well-being

5. The Push for Sustainability

 

Sustainability is a spotlight issue. 2021 could prove to be a watershed year for organizations pushing towards sustainability. Event planners will move towards ensuring nearly all event materials can be repurposed or recycled in some way.

92% of event professionals say it is vital to have a sustainability plan. The event sector is well-known for being incredibly wasteful, and it is looking to change that, but only 12% of organizations currently have an advanced sustainability plan.

It has become obvious that organizations must work on their green credentials. As one of the current trends in event planning, going green could influence not only how an event is received but whether people attend at all.

6. Pricing Models will Change

 

Hotels and convention centers suffered financially during the pandemic. For international conference organizers, destination management companies, in particular, were left out of pocket.

Those who survived have realized they need to learn some important lessons about the pandemic. It is a certainty that one of the major event industry trends will involve altering traditional pricing structures.

Pricing models are expected to change, but it is impossible to predict in which direction these companies will move in.

In the short term, many experts think venues will offer steep discounts as companies look to coax people back outside again.

7. Broadcast Quality Production

 

As the world shifts towards hybrid events, organizations need to raise the bar for their virtual events. As far as corporate event trends go, many events flop due to the fact the quality of the production is subpar.

Modern virtual audiences will not accept a basic camera set up at the back of the house. Attendees expect a better production value. As technology advances, there is no longer an excuse for not having a higher broadcast quality.

Professional broadcasting will become one of the significant event trends in 2021. Whether it involves using better technology, LED walls, green screens, or multiple speakers tuning in from all over the globe, event organizers need to do better with a virtual event company.

8. Upskilling for Event Professionals

 

Event professionals understand that event planning trends are constantly evolving. As people become used to virtual and hybrid events, event planners need the skills to create an occasion that matches modern high expectations.

For this reason, post-pandemic planners are increasingly protecting their futures by obtaining formal certifications to demonstrate their expertise.

Many organizations offer training, including the Event Leadership Institute and the Professional Convention Management Association (PCMA).

Upskilling will almost certainly be here to stay, and the industry’s barriers to entry are only going to get higher.

9. Virtual Must Become Interactive

 

Immersion is an integral part of any event. In the absence of in-person meetings, the worry for organizers is achieving that same level of immersion across thousands of miles.

While the coming of the pandemic meant planners were simply happy to have any sort of event at all, event managers must think about how they can provide a more interactive virtual event experience.

2021 is seeing more of an emphasis on interactivity within events. Whether it includes games, hands-on classes, or simply incorporating comments in the chat into the on-stage experience, organizers need to get creative to avoid people tuning out.

10. The Rise of Virtual Networking

 

One of the benefits of attending any sort of function is the opportunity to network. Countless business deals have resulted from two people who happened to bump into each other at a conference.

Unfortunately, for all the benefits of virtual events, networking continues to be a challenge. The Evolution of Events report revealed that 68.8% of event marketers believe networking virtually remains a challenge.

Expect to see technology and solutions that actively encourage and make networking easy online.

This is one of the trends in event planning that will see software evolve. It may even include integration with business networking platforms like LinkedIn.

Of course, virtual networking will never beat out in-person networking, but as hybrid events grow in prominence, networking solutions will define the likelihood of an online event succeeding.

11. Boosting Cybersecurity

 

Cybercrime exploded by 300% during the pandemic, according to the FBI. As more businesses move their events online, criminals are expected to increasingly target these functions. There is now a massive need for better cybersecurity to stave off this threat.

Modern event technology solutions must provide a more substantial layer of online protection, not only for the organizers themselves but also for the people attending them.

Security and compliance procedures are expected to become more stringent to defend private information within. With attendees providing personal and financial information to access events, event technology providers must offer a higher level of due diligence.

It may even lead to an increase in security outsourcing, rather than organizers managing their own security efforts in an attempt to guarantee standards and keep costs down.

12. Incentive Trips Will Be Closer to Home

 

In-person incentive trips have always been a popular way of enabling corporations to motivate and reward their employees. Two-thirds of event planners say that these will continue to be held in 2021.

However, where traditional incentive trips involved international travel and group events, 2021 incentive trips will be closer to home and involve fewer participants.

Expect scaled-down incentive trips for the foreseeable future, with domestic destinations becoming the norm.

Whether this trend holds in the long term is anyone’s guess, but until the COVID-19 pandemic is declared a historical footnote, incentive trips are set to change.


Conclusion

 

Specific metrics have always defined successful events. In 2021, event planning trends will measure the success of an event differently. What matters to participants has pivoted towards safety and security while continuing to prioritize educational content and networking.

As one of the leading event management companies in Europe, SmartWorks has the expertise to take meetings, conferences, and events to the next level. We excel at AV production and can even host live event streaming for companies. 

Contact us today to start planning!

8 of the Best Summer Trips to Europe

 

COVID-19 in 2020 meant the end of plans for summer trips to Europe. However, with the crisis receding, people once again have the opportunity to go on a Europe summer vacation.

What makes Europe the most popular continent in the world for foreign travelers is the variety it offers. From the stunning lights and romance of Paris to the immersive history of Dubrovnik, there are endless possibilities while on a summer vacation in Europe.

That said, what are the best summer destinations in Europe? Here are some recommendations!

Why Should You Visit Europe in Summer?

 

Before we list where to go, let’s cover why Europe in the summertime is truly a wonderful time of year to visit. 

Europe is a year-round continent, with vacationers flocking to this continent throughout the seasons. One can unlock the magic of the Old World at any month and any time. Summer in Europe, however, is remarkable. It features warm weather, a multitude of cultural events, and the longer days allow visitors to experience even more of their destination. 

For those planning a summer vacation in Europe, rest assured incredible memories will be made! 

Whether you are someone who wants to enjoy a simple sabbatical or a remote worker looking to become a fully-fledged digital nomad, let’s take a look at some of the top destinations to visit right now.

Best European Destinations for Summer

 

Discovering the places to visit in Europe in summer can make that next trip the adventure of a lifetime. Of course, figuring out where to go is half the fun. Here are the best places to visit in Europe in August.

1. Dubrovnik, Croatia

 

It was the famous English poet Lord Byron who once called Dubrovnik the Pearl of the Adriatic. This UNESCO World Heritage site is popular throughout the year, but it is glorious during the summer months.

Destination Highlights

 

What makes Dubrovnik so unique is the walls towering above crystal blue waters gently lapping at the foundations. Spend some time strolling along the walls and enjoy postcard view after postcard view.

Or why not combine it with a Game of Thrones tour? After all, Dubrovnik was the setting for King’s Landing. Stroll around the city and take in the 15th century Rector’s Palace, enjoy a coffee at Panorama, or just aimlessly wander the cobbled streets.

If you’re in town between July 10th and August 25th, attend the Dubrovnik Summer Festival, which includes film screenings, music concerts, and theater productions.

Who Will Love Dubrovnik?

 

If you’re looking for one of the best European cities to visit in summer, or you just love history, Dubrovnik is the place for you.

2. Mostar, Bosnia, and Herzegovina

 

Mostar has grown into a must-see stop on most backpacking summer trips to Europe. This lesser-known gem is less than three hours north of Dubrovnik.

Destination Highlights

 

Stretching along the Neretva River, the incredible Stari Most bridge is the highlight here. This Ottoman-style bridge connects the beautiful old town, consisting of the traditional Turkish style Bazaar.

We also recommend a trip to Poctitelj, a walled city only 30km away. While not a place to spend your whole trip, Mostar truly is a wonder to behold.

Who Will Love Mostar?

 

Anyone who loves architecture must pay a visit to Mostar. It’s also a great place to indulge in traditional Balkan food.

3. Amsterdam, Netherlands

 

Become one of the 20 million annual foreign visitors to the Dutch capital. This is one of the best European cities to visit in summer and is especially popular among young people in Northern Europe.

Destination Highlights

 

Amsterdam has two sides to it. Spend some time in its world-class museums, such as the Van Gogh Museum, Rijksmuseum, and Anne Frank House, before partying the night away as Rembrandtplein comes to life.

There are also canal tours and music festivals in Amsterdam. Plus, it’s the only place in Europe where visitors can enjoy legal marijuana.

For everything the Netherlands has to offer wrapped in one city, spend a summer in Europe in Amsterdam.

Who Will Love Amsterdam?

 

Culture bugs, party people, and anyone who wants to see some utterly unique architecture will love it here. This is most definitely a destination for everyone.

4. London, UK

 

Perhaps one of the gloomiest cities in Europe, London weather is known for being awful. However, London can be the picture of summer—sunny skies included—during the summer months. (Keep in mind, it will probably be gloomy a bit, but that’s part of London’s charm!) 

Destination Highlights

 

What more could you say about the British capital?

Here, visitors have access to some of the world’s best-known sites, including the Houses of Parliament, Buckingham Palace, Hampton Court (just outside the city), and the Tower of London. Also, take the time to visit the Portobello Road Market and Camden Market.

Or why not sample the world-beating museums, such as the British Museum and the Imperial War Museum?

Spend evenings in a traditional English pub or splurge on a show at one of the many famous theaters in the West End.

And all that is only scratching the surface of what this city has to offer!

Who Will Love London?

 

Everybody! London is truly one of the world’s greatest cities with something to suit every taste.

London weather is always unpredictable, but it is one of the best summer vacations in Europe because most days are clear and sunny during summer, especially in August. Finally, many locals leave London in summer, so it is not as crowded as one may think.

5. Prague, Czech Republic

 

Prague, the City of a Hundred Spires, welcomes eight million visitors every year. Be one of them as you explore a city brimming with history and beauty.

Destination Highlights

 

From the unique Charles Bridge to Prague Castle towering above the city, our advice is to walk these streets to get an authentic taste of Prague. 

Visit the St. Vitus Cathedral, soak up the atmosphere in the Old Town Square, and enjoy a cruise down the Vltava River.

At night, get ready for Prague’s legendary nightlife, or if you’re feeling cultural, why not enjoy a medieval dining experience?

Who Will Love Prague?

 

Prague is another city that has something to offer everyone. From incredible architecture to a memorable nightlife experience, this is a perfect destination for both families and the lone traveler.

6. Paris, France

 

Paris, France, may seem like a surprise on a list of the best summer destinations in Europe, but it shouldn’t be. This epicenter of culture, gastronomy, and art is a “must-see” on anyone’s list.

Destination Highlights

 

Paris is one of the world’s leading cities. From the art and culture of the Louvre, Moulin Rouge, and the Musee d’Orsay to the architectural marvels of the Cathedrale Notre Dame and the Eiffel Tower, Paris is a city that would take a lifetime to explore.

Most locals leave the city in summer, leaving it for visitors to enjoy. This leads to fewer crowds, which is always a nice bonus. Furthermore, there are plenty of ways to cool off in Paris. Why not a Seine River cruise to refresh the senses?

Paris is unmatched in its mastery. As such, it’s undoubtedly one of the top summer trips to Europe.

Who Will Love Paris?

 

Everyone will fall in love with the City of Light. There is something for all travelers to enjoy here, as long as one can handle the summer heat!

7. Barcelona, Spain

 

Combine the best of city life and a beach destination this summer with a trip to Spain’s second city of Barcelona. The Catalonian capital offers vibrant architecture, rambunctious nightlife, and an epic coastline.

Destination Highlights

 

Discover the incredible masterpieces of Antoni Gaudi during a trip to Barcelona. From Park Güell to the La Sagrada Familia, Barcelona is an architect’s dream.

Stroll along Las Ramblas from the Placa de Catalunya to Christopher Columbus’ monument at Port Vell. Chill out at the city’s beach, which sees sunbathing during the day and beach parties at night.

Sample some of the best tapas in the whole of Spain or grab tickets to a Barcelona FC game at Camp Nou.

Who Will Love Barcelona?

 

Barcelona is the place to go for those searching for a more laidback vacation this summer in Europe. From fabulous architecture to lazy days by the Mediterranean, the Catalonian capital has it all. The best part is it rarely gets above 30 degrees celsius, even in August.

8. Galway, Ireland

 

Looking to escape the crowds in the best summer destinations in Europe? Pay a trip to the rugged western coasts of the Emerald Isle.

Destination Highlights

 

Galway is Ireland’s hub of traditional culture. Enjoy historical pubs with incredible live music in the evenings, along with some of the best food this side of Dublin.

Whereas most people head to Dublin, a visit to Galway allows you to escape the crowds. With lower summer temperatures upon the high Cliffs of Moher, Galway is the perfect location to explore rural Ireland.

Pop over to Dublin for a day trip, with trains to the capital taking less than two hours.

Witness some rare great weather and see the Emerald Isle at its most spectacular in Galway. 

Who Will Love Galway?

 

Anyone looking for something different this summer in Europe will fall in love with Galway. Universally known as a hotspot of Irish culture, escape the crowds and indulge in this quaint little Irish town.

Ready, Set, Go! 

 

When planning a trip to Europe this summer, there have many destinations to choose from. Europe will not disappoint for digital nomads who want a great place to work as they move or for those simply looking for a relaxing vacation.

As a premier Destination management company, SmartWorks can help organizations plan meetings, conferences, and more all across Europe. Contact us today to get started! 

Audience Connection in Events

A successful presentation can inform, inspire, and make a lasting impact. Unfortunately, the vast majority of public speakers are instantly forgotten because their audience never felt any kind of connection with them. Without that connection, audience members don’t just forget you, they forget your message as well.

What’s the point of speaking in public if no one will remember you or anything you said? To connect with audience members, speakers need to approach a talk or presentation in a certain way. It’s not enough to stand up and read from a piece of paper. Let’s examine how to connect with an audience and some of the tricks the masters use to leave lasting impressions on their audiences.

Why is it Important to Connect with Your Audience?

 

The average person has never been busier. Studies have shown that the average young person possesses the attention span of a goldfish.

Modern audiences lack patience, and it doesn’t take long for people to tune out or lose interest. Although they may be polite enough not to fall asleep or leave, a presentation can’t achieve what the speaker wants without an authentic audience connection.

Learning the tricks of the trade-in speaking to an audience will ultimately lead to better outcomes when speaking publicly and a more memorable experience for your audience.

6 Surefire Ways to Boost Audience Connection

 

Figuring out how to interact with audiences in presentation settings will not only make you a better public speaker but better at generating a successful outcome.

Whether you’re looking to improve morale in the office or generate leads at the next big sales conference, there are several proven strategies for connecting with your audience.

1. Read the Room

 

Knowing how to read the room is crucial if you want to connect with audience members. Nervous public speakers tend to focus exclusively on themselves and their slides. Self-focus can be good, but you need to read the room.

Are people dozing off? Do they disagree with what you’re saying? Barreling on without so much as acknowledging your audience means losing your audience connection completely.

This doesn’t mean you need to change your presentation. A simple statement like, “I see some people disagree with that…” can encourage the audience to focus and make them feel seen.

2. Make Eye Contact

 

When speaking to an audience, many public speakers like to pick a spot at the back of the room to stare at. While this can steady frazzled nerves, it doesn’t help you connect with your audience.

They say the eyes are the window to the soul, so make eye contact with audience members every so often. Not only does it project confidence, but it also fosters a temporary connection between you and the person you make eye contact with. This makes your audience feel connected to you without much effort on your part.

3. Learn from the Masters

 

Sometimes the only way to become a better public speaker is to look to those who came before you. While some guides may suggest looking up historical figures and studying their techniques, audiences have changed.

What worked for Teddy Roosevelt will not necessarily work for your audience today because times (and people) have changed.

Instead, consider looking up recent TED talks. Search for the most popular ones and watch the speakers. How do they connect with audience members?

4. Make Your Content Relevant to the Real World

 

Figuring out how to connect with an audience may involve examining your own presentation. Sometimes, even the most exciting speaker in the world can lose their audience connection because the content of their presentation simply isn’t attention grabbing enough.

A simple tip is to make your presentation relevant to people’s lives. Avoid too much dry theory and talk about real-world impacts.

Here are some bonus tips for making your content more engaging:

  • Use personal anecdotes
  • Insert the occasional joke
  • Ask questions of your audience
  • Understand the general pain points of the room
  • Be personal

Overall, people are looking to connect with you, not the presentation itself. Get closer to your audience by refining the content of your talk and making it relevant to real people.

5. Stick to Simple Language

 

The language you use to connect with your audience will determine whether your audience responds.

While complex language may make you sound intelligent and build your authority, the average person doesn’t respond to that. If attendees need to think about the meaning of a word, they’re already disengaged.

Speak in a conversational tone. Be direct with language and avoid vague references.

6. Avoid Relying on the Slides

 

Slides are useful supplements for any presentation, but inexperienced speakers tend to use them as a crutch. The bulk of a public talk should not consist of reading words from a slide. This is boring, and, quite frankly, why would the audience need you when they can read the slides themselves?

Use slides sparingly and only when you need to illustrate an important point or image. A well-placed graph or chart can further enhance that audience connection, but be sure not to overdo it.

Conclusion

 

Learning to connect with audience members isn’t a skill that can be learned overnight. It takes time, effort, and experience.

The power of a good presentation cannot be underestimated. Having engaging, compelling content that listeners can learn from is vital. 

As one of the top-rated destination management companies, SmartWorks excels at creating a one-of-a-kind experience for event attendees. Contact us today to learn how we can take your event to the next level.

Famous Paris, France Events You Need to Know About 

As the world slowly emerges from the COVID-19 pandemic, our attention is once again turning to in-person gatherings and a return to normalcy. And the best news is, we (finally) get to travel again! 

The City of Lights, the City of Love — Paris goes by many names. With stunning architecture and history, it’s no surprise it will be a hot destination post-travel ban. There’s nothing like an elegant Paris, France event to make your experience even more memorable. To help you get back into the swing of things, we’ve researched major Paris events and festivals to look forward to in the year ahead.


Annual Events in Paris

There are certain dates in the Paris events calendar any visitor should take note of. Several of these annual Paris festivals are well worth planning your entire trip around.

Here’s a brief rundown of some of the big recurring events in Paris:

Paris Fashion Week 

If there were ever a Paris, France event that defines the city, it would be Paris Fashion Week. For the men’s fashion and haute couture shows, the event occurs in January and June/July, whereas the women take the stage in March and September/October.

Parisians consider their city to be the world’s style capital, and fashionistas from all over the world flock to this glamorous Paris event. For celebrity spotters, consider making your way to the Grand Palais or Espace Eiffel to see some stars.

Fête de la Gastronomie

Everyone knows one of the biggest attractions France can offer is the incredible food. One of the most important festivals in Paris is a tribute to the country’s gastronomic heritage. Since French cuisine was honored by UNESCO, this three-day foodie festival takes place throughout Paris.

From banquets to tastings and special market days, Paris shows off the best of French food and drink. If you want to try it out, make sure to plan your trip mid-to-late March.

Roland Garros

Part of the social season in Western Europe, Roland Garros is one of the world’s four grand slam tennis tournaments. From the high-profile Philippe Chatrier court to the Suzanne Lenglen and Simonne Mathieu courts, get your tickets early as they’re in high demand.

For the best chance of getting tickets to the biggest games, make sure you purchase your tickets as early as mid-March.

To attend Roland Garros, plan your trip for May/June.

Fête de la Musique 

Enjoy an even more unique trip to Paris as the streets come to life with incredible music. Free parties and concerts pop up around the city to match up with the summer solstice. Ask anyone where the best parties are, and you’ll always get different answers, but we recommend Place Denfert-Rochereau.

Fall in love with the city all over again each time you wander the streets to the tunes of free live music. If you want to experience this unique street festival, it usually takes place in mid-to-late June.

Paris Pride

Paris Pride, or Marche des Fiertés, is one of the world’s biggest annual celebrations of the LGBTQ+ community. Taking place in June, various locations around Paris join the carnival procession and contribute to the amazing concerts throughout the city.

If you want to join one big party supporting the LGBTQ+ community, or you’re looking for a Paris event that really sparkles, this is the event to attend.

Versailles Masquerade Ball

Taking place at the Palace of Versailles, this event harkens back to King Louis XIV’s famous banquets. The Sun King was well-known for his nobility-packed masquerade balls. Today, it’s the ordinary people who get to enjoy splendid luxury at one of the world’s most stunning buildings.

Visit the outskirts of Paris in June and conform to the dress code of authentic 18th century baroque. Don’t worry if you’re fresh out of baroque outfits — specialist outlets throughout the city are ready and waiting to rent or sell everything you need to party all night long, 18th-century style.

 

Paris, France: Upcoming Events

The above list is just a (very) short selection of festivals in Paris. There are countless major and minor events taking place throughout every month of the year.

Let’s discuss what you can look forward to if you decide on a post-pandemic trip to the stunning French capital for the upcoming fall and winter seasons.

 

Cinéma en Plein Air à la Villette

Summer is well-known to be stifling in Paris, especially because not all old buildings have air conditioning. This is why there’s no better option than an open-air cinema event.

Situated in the Parc de la Villette, huge crowds descend on the northeast of Paris to sample the best of French film. Don’t worry if you’re not versed in French cinema, there’s also a great selection of old and new foreign releases.

Grab a prime picnic spot, bring along a bottle of wine, and soak in the atmosphere of a late Parisian summer evening.

 

Jazz à la Villette 

Outside of the U.S., Paris is the lowkey jazz capital of the world. For musical Paris, France events, look no further than an August/September trip to Paris.

Located around La Villette, this celebration of jazz legends like Django Reinhardt and Duke Ellington, who lived in the city, sees jazz ensembles paying tribute. A range of big names from world music and hip-hop also present a truly eclectic mix of musical genius.

 

Arc de Triomphe Horse Race

In the western portion of Paris, the city holds the annual horse race at the Hippodrome de Longchamp. It just so happens to be one of the most prestigious horse races in the world and a staple of the Paris events calendar.

Visit Paris in October to see this racing holy grail. Don’t worry about dolling up for this historic race because the dress code is always laissez-faire.

 

Fête des Vendanges de Montmartre

Think you’ve already seen everything a Paris event has to offer? Stroll over to Paris’s steepest neighborhood in October and tackle the hills of Montmartre.

Each year, the locals descend upon this private vineyard to celebrate one of the country’s most famous vintages. If you’ve got a nose for incredible wine, this Paris event is simply unmissable.

From free tastings to dance parties and charity wine auctions, the Fête des Vendanges de Montmartre is a marvel to behold.

 

Salon du Chocolat 

Paris has wine, it has fashion, and it has music. And of course, it also has chocolate. Schedule a trip to the Paris Expo in Porte de Versailles this October to enjoy the Salon du Chocolat.

Chocoholics cannot miss out on the world’s largest chocolate festival. As far as events in Paris go, the Salon du Chocolat is mastery and craftsmanship unmatched. The world’s greatest chocolatiers attend the Salon to show off incredible party pieces, sell premium goods, and conduct workshops.

 

Pitchfork Festival

One may get a different impression when hearing about the Paris Pitchfork Festival. Rather than a political revolution, the Pitchfork Festival is a celebration of all things music.

Set inside a former slaughterhouse in the Grande Halle de la Villette, Paris invites the best international pop, alternative rock, and hip-hop acts to play old classics and brand-new symphonies.

Past headliners include the Knife and Skepta. If it’s the best in music, you’ll probably find it here.

To see the latest headliners in person, buy your tickets to this November festival early. It sells out fast and is perhaps the quickest growing festival on the Paris events calendar.

 

Christmastime in Paris 

This one is less of an official Paris, France event and more of a suggestion for a beautiful time to visit. The lights of Paris in December before Christmas are just one of the many magical reasons to plan a visit during the winter months.

From the Rue de Rivoli to the City Hall and, of course, the Eiffel Tower, witness the spellbinding spectacle at this most special time of year.

Visit the Tuileries Christmas Market or shop the wooden chalets in front of City Hall; there’s simply no better place in the world to experience the magic of the holiday parties.


Hosting Events in Paris

While there are countless reasons why you should visit Paris, upcoming events may give you some inspiration for when to visit. Don’t want to wait for a Parisian event? You can plan your own with the help of SmartWorks.

But why Paris?

Paris is a city that has enchanted millions worldwide. Even today, there’s something about Paris you just can’t find anywhere else.

From history to culture to style to cuisine, this is a city that has it all. Consider hosting your next event in the French capital, and let us help you with the venue.

We specialize in helping businesses put on everything from gala dinner parties to full product launches, providing the space needed to make sure your event goes off without a hitch. Contact us today to find out more about how we can support your next Paris, France event.

 

Conclusion

While the world is steadily marching towards normalcy, nobody knows what the future holds, and plans can change at any time. Make sure you have someone on your side who can keep you updated on the latest rules and regulations.

From socially distanced events to high standards of hygiene, SmartWorks has helped thousands of people to put on events that are memorable, fun, and, most of all, safe.

Get in touch with SmartWorks to find out more about how our destination management company can help you host meetings, conferences, and events. 

How to Travel to Europe Safety

Travelling to Europe is on many people’s bucket lists. And for good reason! After all, this vacation destination is home to over 40 countries, each with its own distinct culture and charm.  

But is it dangerous to travel to Europe? Below we examine travel to Europe, safety precautions, and how to stay protected on a trip here. 

 

How Safe is Europe?

Europe has always been a popular travel destination because it’s a continent that offers a little bit of everything. Likewise, safety in Europe largely depends on the country in question.

With regards to COVID-19, infection rates vary heavily from country to country. As of spring 2021, countries like France, Germany, and Italy have experienced spiraling COVID-19 cases, with the prevalence of the Delta variant being responsible for much of these spikes.

Despite that, the European Union’s (EU) stuttering vaccination program has gathered steam and the nations of Europe now enjoy some of the highest vaccination rates in the world.

Many countries across the continent are quickly reopening in time for the summer season, with vaccines remaining highly effective against hospitalization and death across all existing variants.

While COVID-19 is the biggest issue for safety traveling in Europe, the other issues facing travellers are local lockdowns, travel bans for certain nationalities, and outright border closures.

 

Is it Dangerous traveling to Europe?

In general, Europe is the safest continent in the world to visit. Across all metrics, such as petty theft, violent crime, and terrorism, Europe performs well. So, is Europe safe?

Absolutely. For those unused to world travel, Europe is one of the easiest destinations to start in.

With so much to offer, it is no surprise that travelers are desperate to flock to the old continent.

Although recent years have seen some high-profile terrorist attacks, which have made some travelers think twice, vacationers need to remember the old saying, “If it bleeds, it leads.”

Mass media coverage has vastly exaggerated the danger posed by terrorist attacks. In terms of crime rates alone, Europe is infinitely safer than any major U.S. city.

 

What are the Safest European Countries? 

If safety is a major consideration, it is important to note that there are considerable differences in crime rates between countries. Generally, lower crime rates are to be found in the regions of Northern and Western Europe.

However, despite this, it does not make travel to Eastern Europe unsafe. The vast majority of visits are trouble-free.

Here are the safest European countries to visit in 2021.

 

1. Georgia

On the fringes of Europe, Georgia is a country with one of the lowest COVID-19 rates in the whole of Europe. Through immediate action, Georgia was able to keep infection rates at an extremely low level.

When compared to countries like the UK and Italy, Georgia has reported 260 times fewer cases. With Georgia reopening to tourists and the chance for most nationalities to claim a 365-day tourist visa when they land, this is one of the best places for remote workers.

With a low cost of living, solid Internet speeds, and an intriguing culture, Georgia is by far one of the best options for travel to Europe safely.

 

2. Greece 

Greece is another country that has performed spectacularly well during the pandemic. They enjoy a COVID-19 rate 50 times less than the worst-affected countries in Europe. The Greek healthcare system has never come close to being overwhelmed by patients.

For maximum safety in Europe, consider visiting the Greek islands of Kos and Corfu. The country has opened just in time for summer, with no testing requirements for fully vaccinated travelers.

While there are plenty of incidences of scams and petty theft in the capital Athens, the country enjoys great weather, low crime rates, and one of the world’s oldest cultures.

If one is looking for a safe destination, the Cradle of Democracy could be the perfect place to spend the summer.

 

3. Portugal

Although Portugal has suffered throughout the pandemic, the country remains a magnet for tourists from all over the world.

With a high level of English proficiency and a low cost of living, intrepid remote workers can enjoy a summer of sea, sun, and relaxation.

While COVID-19 rates in Portugal are a concern, with the Delta variant ripping through the country, there are safe destinations to visit. In particular, the Azores island chain and Madeira are largely COVID-19 free.

For the more budget-conscious traveler, consider avoiding the capital Lisbon and the Algarve region during the summer months.

 

4. Romania

Romania has grown quickly in popularity as a destination for remote workers in recent years. From the bustling capital of Bucharest to the green valleys of Maramures in the north, there’s something on offer for everybody.

COVID-19 rates have steadily ebbed away across the country, with high levels of overall vaccination.

When it comes to safety while traveling in Europe, Romania is known for its commitment to sustainable tourism and environmentally friendly practices. While there are crime hotspots in the country, foreign visitors are unlikely to encounter any issues.

Along with its low cost of living, Romania offers visitors an exciting culture, delicious cuisine, and a young, Bohemian population.

 

5. Montenegro 

If the idea of spectacular mountains, the azure waters of the Adriatic Sea, and Venetian architecture are appealing, Montenegro is an incredible country to visit.

Since the breakup of Yugoslavia, Montenegro has established itself as a tourism powerhouse within the Balkans. Although it can be more expensive in the summer, this is still an incredible year-round destination.

Kotor and Budva on the Adriatic coastline are some of the most popular destinations. The coastal destinations are incredibly safe, with a large police presence and an infrastructure dedicated to serving tourists.

Like its neighbor Serbia, Montenegro has kept rates of COVID-19 low and quickly rolled out its vaccination program.

Finally, since Montenegro is not part of the EU or Schengen Zone, stays in Montenegro do not count towards the 90-day tourist visa limit.

 

Safety Tips for Traveling to Europe

Although travel to Europe safety levels are high, it is still important to be aware of some of the threats posed to travelers. Nothing can ruin a trip like a stolen phone or lost luggage.

Here is what you need to know about safety in Europe.

 

Take Out Comprehensive Travel Insurance 

Comprehensive travel insurance is a “must” when it comes to ensuring safety while traveling in Europe. Any good travel insurance policy should cover medical care in the event hospital treatment is required.

 

Be Aware of Common Scams

The biggest threat to visitors is getting ripped off. Popular tourist destinations are rife with scams. Thankfully, the majority of these scams are easy to spot.

Some of the most common scams aimed at visitors include:

  • Fake Petitions – Popular in locations like France and Italy, the scammer presents a fake petition. When the unsuspecting traveler signs the petition, someone else is pickpocketing them from behind.
  • Bracelet Scam – A friendly local offers a friendship bracelet for free. After the bracelet is around the person’s arm, they will then demand a “donation.”
  • Street Games – These games often involve trying to find a stone or shell beneath three cups. Crowds gather around and wager money on the outcome. Of course, the crowd are just accomplices, and so the tourist usually ends up losing out.
  • The Helpful Local – In this scam, a helpful local attempts to take the visitor to a certain shop or bar. This could involve paying an overpriced bill or being hassled into buying something unwanted.
  • The “Found” Ring – The visitor sees a gold ring on the ground and picks it up. A local claims it is theirs and offers to sell it at a cheap price. The tourist takes the deal, only to realize later that the ring is worthless.

There are plenty of scams. Most of them involve distracting the unsuspecting traveler long enough to pickpocket them.

Always remain vigilant to avoid being ripped off.

 

Know Where to Go

Tourists who unwittingly wander into bad neighborhoods are ripe for getting ripped off. Professional con artists target tourists who look like they have no idea where they are going.

Always plan routes in advance. Even travelers who are lost should keep their shoulders back and their chins high to project confidence.

Never appear vulnerable when walking the streets, especially in larger cities.

Additional Safety in Europe Travel Tips 

  • Refrain from walking around with electronic devices.
  • Avoid walking in unfamiliar areas at night.
  • Be wary of accepting unsolicited help.
  • Know the location and number of the nearest embassy.
  • Look around when withdrawing money from ATMs.
  • Wear a money belt to prevent pickpocketing.
  • Stay vigilant when handing over large bills.

 

Conclusion

Is Europe safe?

Yes. In fact, Europe is one of the safest travel destinations in the world. Anyone that plans a vacation to this continent will not be disappointed. 

Hosting an event in Europe is also attractive for many people. For those who’d like to help planning their next event, contact SmartWorks. As a premier destination management company, we can plan and manage every element of an event to ensure it’s an absolute success.  

When is the Best Time to Visit Europe?

 

Europe is the most popular continent in the world for tourists as it offers a little bit of everything. With over 44 countries located in Europe, exploring a variety of engaging cultures, beautiful landscapes, and historical sites is easy to do. However, when is the best time to go to Europe

There’s really no bad time to visit Europe. In fact, the best time to travel to Europe depends entirely on personal preference. There are pros and cons to each time of year.

For most people, the best time to travel Europe is between June and September, which covers the European summer. Tourism explodes during this period because great weather is practically guaranteed.

Of course, some travelers cannot take the heat of a Mediterranean summer, or maybe keeping costs down is a priority, which means this may not be the best time of year to travel to Europe for them.

It largely depends on your goals and priorities.

Either way, Europe is such a special place because every season has something to offer. 

What is the Best Month to Travel to Europe?

 

For most people, traveling as close to summer without hitting July and August are the best times to travel to Europe.

Between June and September, traveling to Europe at the end of this period offers the ideal compromise between good weather, lower costs, and smaller crowds.

Some would argue that a European spring and autumn are the best times to travel, but this depends on the area of Europe one plans to visit.

The Mediterranean and Balkan regions tend to offer some of the most spectacular scenery throughout the spring and autumn months. In contrast, Northern Europe tends to lurch between gorgeous weather to perpetual gloom from day to day.

Should You Avoid Visiting in July and August?

 

Some travelers mistakenly discount the possibility of traveling throughout July and August, but there are some advantages to it.

Residing in popular day trip locations, such as Toledo in Spain and Pisa in Italy, can offer a quiet, serene atmosphere in the evenings. Also, visiting the major capitals of Europe during summer can be a great idea.

For example, Paris tends to empty during July and August as people head off to the countryside. The same goes for London, England, Berlin, Germany, and Madrid, Spain.

These quieter locations may come with some great deals on accommodation during the summer months, so it is wise to completely avoid writing off summer travel.

When is the Best Time of Year to Travel to Europe?

 

Truthfully, every part of the continent offers a “best month to visit Europe.” Despite being the smallest continent in the world, there is a tremendous amount of variation across the continent. This leaves a huge amount of choice.

For example, many visitors to Europe prefer to avoid places like Italy and Spain in August due to the searing temperatures.

On the other hand, visiting Scandinavia and the UK during August is undoubtedly the best time to visit because it’s the one time of year travelers can rely on the weather.

When planning any trip to Europe, consider making a list of places to visit and plan a schedule around that.

Europe Travelling Tips for Each Season

 

Determining the best month to travel to Europe depends largely on where you want to go. Every season has something to offer. As a result, Never discount any part of the year when it comes to planning a trip to Europe.

In this section, we examine the best months to visit Europe and the top destinations for visitors throughout the year.

Shoulder Seasons

 

Visiting Europe in spring or autumn? These are the months of April through to mid-June and September/October.

This is the best time to visit Europe for many people because travelers get to enjoy the benefits of peak and off-season travel in one. Great weather, long daylight hours, and smaller crowds are just some of the advantages of shoulder season travel.

Here are some top tips for where to travel in Europe throughout the shoulder seasons:

  • Destination Variance – Remember that shoulder season will see varying temperatures across different parts of Europe. Shoulder season in Italy, Spain, and Greece will still be hot and bring larger crowds, whereas Northern Europe tends to be quieter.
  • Hiking – Some of the best hiking opportunities appear during the shoulder seasons. The Alps, for example, should be visited during early fall to avoid the crowds and chaotic weather patterns.
  • The Best Colors – Shoulder seasons bring out the best colors in Europe. From tulips in the Netherlands to gorgeous autumn colors in the Loire Valley, France, shoulder season is the best time to enjoy an explosion of color.
  • Pack Light – While rainfall is lower in much of Europe, cold snaps are not unheard of. Pack light, but always keep a small windbreaker/raincoat within easy reach.
  • Farmer’s Markets – Food and drink lovers should visit during the shoulder seasons. From famous farmer’s markets in Bucharest, Romania, to the wine festivals of Tuscany, Italy, this is the best time to visit Europe.

Top Destinations for the European Shoulder Season

 

  • Edinburgh, Scotland
  • Tuscany, Italy
  • Bruges, Belgium
  • Budapest, Hungary
  • Lesvos, Greece
  • Vienna, Austria
  • Zdiar, Slovakia
  • Vilnius, Lithuania
  • Amsterdam, Netherlands
  • Bucharest, Romania

Summer

 

Summer sees millions of visitors descending upon the continent. As discussed earlier, never discount the potential for visiting Europe in summer. There are lots of things to see, and the weather is excellent.

The European summer tends to range from the second half of June to the beginning of September.

Here’s what you need to know about traveling Europe throughout the summer months:

  • Book in Advance – Prices peak in all popular destinations throughout the summer. Shopping around and booking in advance is key to keeping costs down.
  • Temperature Tolerance – Travelers who are unable to handle the hottest temperatures should avoid Southern Europe. Thousands of elderly people die annually from high temperatures.
  • Check Out Northern Europe – Scandinavia, the UK, and Ireland are all great places to visit during the summer. It’s typically the only time of year visitors can guarantee sunshine in these regions.
  • Keep Crowd Control in Mind – Places like Florence, Italy, Salzburg, Austria, and Dubrovnik, Croatia are hellishly packed during the day but can be quieter during the evening hours. Planning trips with crowd control in mind is key to avoiding the hordes of tourists.
  • Visit the Big Cities – Traditionally, the major cities of Europe tend to get quieter during the summer season. If avoiding the crowds is a priority, consider a summer trip to Paris or Rome.

Top Destinations for the European Summer Season

 

  • Bern, Switzerland
  • Kotor, Montenegro
  • Ischia, Italy
  • Riga, Latvia
  • Seville, Spain
  • Bergen, Norway
  • Helsinki, Finland
  • Stockholm, Sweden
  • Dublin, Ireland
  • Reykjavik, Iceland

Winter

 

Figuring out when is the best time to travel to Europe is never easy. While most travelers tend to avoid the colder European winters, there is always something magical about this time of year.

Most people classify the European winter as ranging from November to March, but there are regional variations.

In the runup to Christmas, Europe has a huge amount to offer. Follow these tips for a winter trip across the continent:

  • Pack for the Weather – Avoid getting caught out by underestimating how low temperatures can go, particularly if visiting Eastern Europe. Layering clothing is a great idea.
  • Get Great Deals on Accommodation – Shop around during winter. With many towns going quiet, accommodation providers often lower their prices to attract a limited clientele. Get even bigger deals by holing up for a month or two in a favorite destination.
  • Visit Southern Europe – Travelers who skipped Southern Europe during summer have a perfect opportunity to visit these legendary tourist destinations without the immense crowds.
  • Plan for Less Daylight – Daylight hours are much shorter during the winter. Plan any excursions around these limited hours of daylight.
  • Be Prepared for Closures – Many attractions close down between November and March or operate reduced opening hours. Research before planning any visits.

Top Destinations for the European Winter Season

 

  • Krakow, Poland
  • Munich, Germany
  • Tallinn, Estonia
  • St. Petersburg, Russia
  • Prague, Czech Republic
  • Ljubljana, Slovenia
  • Lucerne, Switzerland
  • Venice, Italy
  • Bath, England
  • Strasbourg, France

Conclusion

 

Deciding on the best time to visit Europe is less about selecting the right month and more about figuring out the right places to go. Ultimately, decide on where to visit and what you want to experience, then plan the travel dates accordingly. 

Europe truly has something to offer everyone. 

If hosting an event, conference, or meeting in Europe sounds appealing, contact SmartWorks. As a leading destination management company and virtual event company, we have the expertise needed to host successful events for a variety of industries. From corporate event planning to convention planning and gala dinners, we can do it all. We also excel at AV production and can provide virtual access for any event we plan.

Contact us today to get started! 

Virtual Event Ideas

What is a Virtual Event?

Virtual events are becoming a commonplace replacement for traditional physical-based events. At their core, virtual corporate events can translate relatively seamlessly from their in-person counterparts. Trade shows, product launches, and team-building meetings can all be held on a digital platform, such as Zoom. With only an internet connection, you can still network with some creative virtual event ideas.

The Best Virtual Event Ideas 

It can be daunting to switch over from the tried-and-true physical gatherings of traditional corporate events. However, with a virtual event company (proper planning, adding some twists with modern technology, and incorporating innovative techniques) you can find some unique ideas for virtual celebrations.

Here are some fun virtual event ideas to get you started.

Team-building Games

As the world shifts toward a mindset where remote work isn’t only acceptable, it’s preferable, there are some downsides to this structure. One of the major drawbacks is a lack of camaraderie between co-workers. However, this doesn’t have to be the case. Your company can find ways, such as hosting a team-building competition, to foster camaraderie.  One such social event idea is organizing a large-scale online board game with dedicated teams. If you want to up the game, you can schedule a virtual escape room, in which cooperation is necessary to succeed. 

Virtual Networking Seminars

Building meaningful connections with others in your industry is one of the largest draws for attending any corporate event. And, just because you’ve switched the meeting space to a digital one doesn’t mean you need to forgo this critical aspect. As far as virtual networking ideas are concerned, you can still arrange a setting that fosters the creation of professional connections.  

Virtual social event ideas can include making specialized “rooms” explicitly designed to meet with industry peers, creating a by-appointment meet-and-greet with known delegates and sponsors, or holding a fireside chat model for people to attend remotely.

Sponsor Branding

If you’ve secured sponsors, the networking sessions you’ve arranged offer an excellent opportunity for them to brand the event. The best virtual events bring some aspect of themselves into the physical world. Aside from networking opportunities, people love swag. You may try and organize with the sponsor to deliver some of their branded merchandising to the attendees in a similar manner that they would receive at a physical event.  

Activity-a-Thons

With many people locked away in their homes, health and wellbeing have been on a decline. As a company looking for virtual events ideas to boost morale and productivity, you may look to event ideas that promote physical movement. Whether you opt for a low-impact yoga session or a digital walk-a-thon, it will give your attendees the motivation to move their bodies between or in addition to the more business-related aspects of the event.

Host a Virtual Party

While in-person get-togethers may continue on the back-burner for a while, that doesn’t mean you shouldn’t celebrate a team’s achievements. In terms of virtual event ideas, an online party may seem impossible. However, with a clever itinerary, you can certainly create a welcoming environment for people to enjoy themselves. While it may not be the same as an open bar affair, you can still post a cocktail menu with the recipes attached.  Don’t forget to book a live band that can stream to everyone connected. 

Organize an Online Skill Learning Course

Virtual courses have become an industry, and the number of skills to choose from can be staggering. One of the best virtual events that have a real-world impact is an online cooking course. You can gather all of your team members and have a real professional chef guide you through any number of cuisines. The best part is that after you’ve finished the class, you have a delicious treat or meal to enjoy. 

Virtual Trivia Night

Nothing gets people more excited than the opportunity to flex their brain muscles, and a trivia night is a perfect venue to let them shine. Play much like a bar trivia night; simply organize your employees into teams. With the right digital background, you can create an exciting event that features a little healthy competition.

Digital Murder Mystery Dinner

Like every aspect of the traditional murder mystery dinner, each participant enters the scene as a predefined persona, and then tragedy hits. There’s been a murder, and it’s up to the guests (in character) to solve the mystery of who-dun-it.

Dance Challenge

As platforms such as TikTok and Instagram have proven, you don’t need to be a trained dancer to bust a move. If your company wants to build awareness around a cause, or you just want to organize your team members to show off at the next gathering, learning a dance challenge has proven time and again to be one of the more successful virtual event ideas.

Virtual Events: Tips for Success

While these virtual event ideas are a great jumping-off point, there are some tips you should be aware of before you dive into hosting a virtual event.

Make Downloadable Content Available

After an event has wrapped up, it’s common for people to want something to take away from the conference. 

Ensure that the Keynote Speaker is Comfortable with a Virtual Format

Before you begin the conference, ensure that the conferences speakers are prepared to speak online. You’ll want to check that all audio and video is streaming perfectly and that the speaker’s background is appealing.

Offer Additional Value to the Event

One of the main draws of many events is that they offer Continuing Professional Development (CPD) credits or certification for completing a virtual training course.

Organizing a successful virtual event can be complex. Luckily, you can rely on SmartWorks. As an industry leader in event planning, we’ve designed exceptional virtual event ideas that have consistently proven to be showstoppers. Contact us today to see how you can make your next virtual event the best it can be. 

Remote Production

What is Remote Production?

Want to know the remote production definition? Also known as Remote Integration Model or REMI broadcast, remote production is a production workflow that enables live content to be captured from a remote location and managed from a central control room. A remote or REMI production keeps all of the production elements you might find in a traditional broadcast, but your on-camera talent is in a remote location.

A REMI production workflow makes sense in the modern world, especially during the pandemic when many people are unwilling or able to leave their own homes.  Remote production is being used more and more by production companies and content creators around the world.

Benefits of Remote Production

There are many benefits to using remote production, including:

  • Cost savings. Production costs are typically a massive concern for broadcasters and right holders, and remote production is a flexible solution that allows you to cut costs for equipment and staff travel. Since production equipment can be in one centralized location and control remote on-site cameras, your organization can save money on travel and shipping costs. 

When you use remote production, you don’t need to bring a huge team of producers, managers, editors, and engineers to a site. Fewer people are actually needed in the field, which reduces travel costs and expenses like hotel and transportation. You also don’t need to spend money on transporting fragile equipment to the remote site. In addition, equipment setup is much faster, saving time.

  • Centralized resources. REMI remote production enables you to centralize your production resources by bringing audio and video streams back to one centralized production studio. This allows for improved quality and control during the editing process. Human and technical resources are all in one central facility, working within a familiar environment, where they can easily control factors like power, lighting, and sound. 

Your producers, editors, managers, and engineers are also not dependent on weather patterns or limitations at the remote site. They have everything they need set up at the centralized studio. 

  • Increased productivity. A REMI streaming solution also helps improve your production workflow. While your production costs are reduced, your productivity is actually increased, maximizing your production workflow. You would send most of your resources to the actual worksite with traditional production, meaning that your staff members can only focus on covering one live production at a time. Then, your staff needs to return before they can begin working on the next production.

    This process is much more straightforward with a live remote broadcast. Since remote production works over the public internet, there is much less set-up time, and video producers can optimize their resources. Remote production lets you handle multiple production events at the same time. Your production staff can actually manage two different productions during the same day since the production system will be re-used at the next event. Increased productivity means more money coming into your organization while you are saving money on travel costs, moving equipment, and more.
  • Monetized content. Remote production is an excellent way for content creators to monetize their content and is a solution to the evolving nature of content consumption. Viewers want content to be available on a wide range of different platforms. Moreover, audiences enjoy a complete viewing experience, whether they are watching on a tablet, television, smartphone, or computer. 

The remote production model gives organizations and content creators the opportunity to have dedicated camera feeds for delivery to mobile devices and tablets and provides an opportunity for these feeds to be monetized. Remote production offers an economic benefit for rights holders.

  • Low latency. Remote production also shows the benefits of IP technology to offer high speed and high-quality media transport. Multiple audio and camera feeds can be transported to a centralized production facility with low latency over relatively long distances. Plus, with the technology for low latency available, directors can ask the crew at the stadium to zoom or make any necessary adjustments, just as they would in a traditional live production environment. This capability will only be pushed further as the remote production technology grows and evolves.
  • Flexibility. A remote broadcast solution can be set up anywhere and controlled over a network by anyone on your team.  This allows your organization and team members to increase their flexibility and efficiency. This solution allows for improved flexibility for staff members and better distribution of production tasks to others across multiple locations. A graphics operator can assist production in real-time with a second control device. 

Remote film production allows for increased flexibility and efficiency. SmartWorks has highly professional AV production specialists that can work in tandem from a centralized studio and remote location. As we are experts in remote productions, we can facilitate fast communication and react quickly to production changes or challenges. For example, when a producer asks his camera people to do something at the remote site, they will follow those directions immediately.

  • Cloud power. Cloud capabilities allow your organization to customize or change your production workflow at any time. These cloud capabilities provide better scalability and expand with your individual production needs while enabling the safe control, distribution, and storage of your most important media assets in the cloud. Remote production is on the rise, and cloud power gives video producers huge benefits in embracing new network technologies.

Remote Production Solutions

Organizations and broadcasters turn to remote production solutions from companies like SmartWorks to help improve efficiency, generate more content and allow their staff members to work productively from nearly anywhere, especially during the pandemic. Remote production allows broadcasters to do much more with their resources and gives them the opportunity to generate more content and more revenue to meet demand. Broadcasters can focus on using their resources to produce more high-quality content for their viewers while reducing or even eliminating expensive and complicated logistics associated with traditional production.

Remote production helps organizations reduce costs and complexities by reducing the burden of deploying costly resources, the equipment needed to produce everything at a remote location, and the field crew required to manage it all. Remote production also helps you maximize your resources by creating multiple events more efficiently with better attention to quality and consistency. You can focus on accelerating production with IP technology that lets you transport video and audio feeds to a centralized production facility with relatively low latency. You can also create more content by freeing up valuable resources, in turn expanding your live event coverage and generating more revenue.

Live Remote Broadcast Equipment

Wondering what equipment you actually need for a live remote broadcast? Here is a breakdown of some of the best live streaming equipment for remote broadcasting:

  • Video cameras. One of the most important pieces of equipment for a professional live remote broadcast is a video camera. Thousands of different live streaming cameras are out there, including entry-level, prosumer, and professional cameras. The entry-level cameras are typically cheap and lightweight and range from $300 to $700. Prosumer video cameras have decent connectivity and a few manual controls and range in price from $800 to $3,000. Professional cameras are durable with higher build quality and high-resolution sensors for excellent image quality.  These cameras usually range from $1,500 to $25,000. 
  • Audio equipment. Audio quality is often more important to viewers than video streaming quality. There is low to medium quality audio live event streaming equipment in a virtual event company, such as built-in microphones on entry-level and prosumer cameras, medium to high-quality audio equipment like built-in microphones on professional cameras, and professional quality audio equipment like XLR microphones.
  • Mixing equipment. Mixing equipment enables you to capture multiple video or audio sources and switch between them during a live remote broadcast. We recommend considering factors like user interface, physical size, inputs and outputs, automation, connectivity, and onboard processing when looking for the right video mixing equipment. Consider the number of input and output channels, digital inputs, auxiliary and monitor buses and outputs, control through a network app, and on/off or mute buttons.
  • Encoders. Organizations often choose to use video encoding to compress files without compromising the quality. You can use video encoders to reduce file size, reduce buffering for streaming video, change the resolution or aspect ratio, change the audio format or quality, or meet a particular target bit rate.  Video coders can also convert obsolete files to modern formats, make a video compatible with a specific device, or make a video compatible with a particular software or service. 
  • Mobile live streaming equipment. You need a different setup for mobile live streaming than you might need for streaming from a studio. We recommend purchasing a handheld smartphone gimbal, a multifunctional octopus tripod with a ball head, a compact on-camera microphone, and portable lighting gear for mobile live streaming.
  • Video streaming accessories. You also need a few miscellaneous video streaming accessories for live streaming.  These include cables, tripods, batteries, and light stands. 

SmartWorks Knows Remote Production

If you need remote production, look no further than SmartWorks for all of your remote production needs. We have over 15 years of event planning experience. As a result, you can trust us to handle all of your event planning needs. We’ll ensure every detail of your event is handled with precision and care from start to finish. 

Award Winning Events Agency

What are Agency Awards?

Agency awards seek to recognize the top events agencies out there. Events agencies help businesses and organizations that don’t have the internal infrastructure to organize seminars, conferences, and other business events themselves. Events agencies use project management to create stellar conferences, seminars, product launches, incentive travel, and corporate team building days. They organize everything from creating an amazing event concept to planning all of the logistics to coordinating the technical aspects to actually delivering the event.

As one of the best award winning events agency, SmartWorks organizes events that suit your specific expectations and delivers the business outcomes you want from a basic concept or idea.  These might include developing new business, launching a new product, or simply empowering your staff. They deliver everything you want and need within your desired budget. In this guide, we discuss the best event awards and event company awards.

Why SmartWorks is an Award Winning Events Agency

One of the top event planning companies in 2021, SmartWorks is an award winning events agency that partners with some of the largest brands worldwide for high-end audio-visual, online streaming, and destination event experiences across all of Europe. SmartWorks offers some amazing services, including:

  • Online streaming events. If you cannot host events in person, SmartWorks, as a virtual event company, provides live streaming events online that enable your business to stream television-quality content for your employees and clients. You can host an online streaming event for up to 1,500 people featuring incredible 3D presentations, holographic presenters, and augmented reality experiences using our high-end audio-visual capabilities. 

Online streaming events feature advanced graphics, including 3D modeling and data visualization, and we keep your audience engaged through interactive experiences such as chats, quizzes, and other chances for real-time responses in order to truly wow your audience and optimize the impact of your online streaming event. We can also help you take professional development online with e-learning solutions.

  • Audio-visual production. SmartWorks also offers in-house audio-visual, using state-of-the-art technology to create beautiful audio-visual productions in unique locations to create the vision you and your organization want to bring to life. Our experienced team of designers and engineers will wow your audience with customized video, lighting, projection, and audio. 

We do everything from creative development and implementation to exceptional audio solutions to video and large-screen display to specialized lighting to stage design and construction to hybrid events. Our full-service audio-visual production services are fully and seamlessly incorporated into the rest of our event planning and management process, including streamlined planning, communication, and coordination from the proposal to the actual event. We use only the best audio-visual equipment to truly give you the experience you envision. 

  • Meetings and events. SmartWorks’ full-service event management team handles everything from planning to logistics. We will organize your vendors, activities, accommodation, transportation, and any other detail you need to make your meeting or event dreams come true. 

With our event management solutions, we can plan and manage any event you want, including client appreciation dinners, galas, product launches, sales incentive trips, and more. We’ll also manage every single aspect of your event, no matter the scope of the event.  All you need to do is show up. Our team will arrange and manage all of the accommodations for your guests and attendees. 

Since we are familiar with the reputation of each and every hotel, we will provide you and your guests with safe and high-quality accommodations that work for your itinerary. We will also include transportation in the event schedule and safely transport all of your attendees from the airport to the hotel to the event venue to activities in a timely manner. Furthermore, we work with culinary specialists to provide the best meals to you and your guests, coordinating with you on the menu and any dietary requests. 

We coordinate everything, including AV production, design and decor, lighting, print materials, staffing, furniture rentals, your event website, performances, activities, communication, and registration.  You can simply sit back and relax while we handle everything for you.

Awards & Recognition

SmartWorks has won a number of different event awards in a few different areas, including the biggest event company awards, corporate event awards, event planning awards, marketing events awards, and event design awards:

Corporate Event Awards

Corporate event awards are awarded to some of the top event management companies in the corporate event planning sector. In 2020, SmartWorks won the Gold Prize for Best Animation Show by EventoPlus. The EventoPlus Awards are presented to companies in the events and meetings sector in Spain and Portugal. The goal of the EventoPlus Awards is to stimulate creativity, improve professionalism, promote good event management practices, recognize the talent and involvement of all clients, agencies, and suppliers, and give pride to the top companies in the sector.

Following a transparent nomination process, the award winners are chosen by an independent jury using criteria defined by the organization.  The EventoPlus organization does not intervene in the award winner voting process.  Presentation galas for the EventoPlus Awards have definitely varied in format over the years. Usually, they offer an annual meeting for professionals in the sector, which is an excellent networking opportunity. In 2021, SmartWorks won the top prize for the best animation show. CWT Meetings & Events and Mapfre won the Silver Prize, while Staff Events and Mondragon Corporation won the Bronze Prize for the best animation show.

Event Planning Awards

Event planning awards are offered to some of the top event planning companies in the world. For example, in 2020, SmartWorks was a finalist for the Bea World shortlist. Bea World is an initiative that recognizes and promotes excellence in live communication and events across the world. The organization’s International Festival of Events and Live Communication takes place each year to recognize shortlist finalists. The initiative was created back in 2006 to promote the importance of events in the marketing plans of both large and small corporations. 

Formerly known as the European Best Event Awards or EuBea, the Best Event Awards help event planning agencies from 40 countries around the world find new ideas and inspiration for their events. These awards are now considered the most challenging international recognition in the events agency industry. Shortlisted events agencies have the opportunity each year to present their projects live to the Jury and Bea World Festival delegates. 

Participating in the Bea World festival gives events agencies the opportunity to present their best projects to the corporate jury and audience, be recognized with an international quality certificate, win one of the awards, and receive qualified visibility and press return at an international level.  They also gain an awareness and business advantage over their competitors, and they learn from the best practices of other companies as well as from different creative and cultural approaches.

Bea World Jury members are chosen from sponsorship, communications, and marketing managers with international and local responsibilities from reputable multinational corporations in a wide range of different countries and sectors.  Jury members may also be some of the top investors in live communication and senior representatives of event agencies’ associations who are partners of the festival. The Jury Panel grants all winners with an international quality acknowledgment. Quality at Bea World means strategic communication, creativity, innovation, effectiveness, and technique. SmartWorks was recognized as a finalist for the Bea World shortlist this past year.

Marketing Events Awards

Marketing events awards are given to some of the best event management agencies in the marketing events sector. In 2020, SmartWorks won the Gold Prize for the best events at night at the FIP Festival. Set in Argentina, the FIP Festival is an international marketing festival, new communication techniques, innovation, and events. For the past 21 years, the FIP Festival has sought to recognize recipients for marketing in social networks, new communication technologies, sustainable marketing, brand experience, mobile marketing, corporate social responsibility, content innovation, sports marketing, events, unconventional advertising, virtual reality, children’s marketing, celebrity marketing, and health and human development.

Event Design Awards

Event design awards recognize event agencies that have gone above and beyond in the event design sector. These awards are offered to companies for excellence in designing events such as conferences, conventions, festivals, competitions, symposiums, trade fairs, trade shows, award shows, contests, and others. This is not simply a type of award for interior decoration, graphics, communication, and architecture but an award that encompasses everything involved with the design of events.

Let Our Success Be Your Success

If you have an upcoming event, conference, or meeting in Europe, let SmartWorks navigate the planning process for you. We manage every detail of an event from start to finish, ensuring it is a success for all involved.  With over 15 years of experience, you can trust our team to provide a strategic yet flexible plan for your event.  

Our award winning events agency offers full-service event planning and AV production for events, conferences, and meetings. We even specialize in virtual events, creating agile yet engaging online conferences and meetings. Work with us to discover how we can take your next event to the next level! 

Tech Conferences: The Best Technology Conferences to Attend This Year

Tech conferences have gone digital! Due to the pandemic, most of the biggest tech conferences have moved from convention halls to the internet. This new format will make attending some of the top tech conferences more accessible, convenient, and, in many cases, free. In some ways, digitizing tech conferences is a refreshingly innovative approach. 

Although some vendors have tentatively ear-marked physical tech events for 2021, most are planning their entire schedules virtually. Or, in some cases, a mixture of both. Overall, virtual conferences are here to stay.

The biggest drawback of attending an in-person conference is the inability to re-play the events of the day. Therefore, virtual conferences are beneficial, as participants have access to a replay function not too long after the event concludes. Of course, there are also drawbacks to virtual conferences — the biggest being the inability to network in person. 

Whether online or in-person, the best technology conferences still hold the same values: to educate, inform, and inspire.

 

What are Tech Conferences?

 

If you’ve never attended a technical conference, it’s probably time you did. Why? Two words. Learning and networking. Whether you’re a small tech business, a tech startup, or a tech entrepreneur, a tech conference is the place for you to be.

Tech conferences are typically held throughout the year to educate attendees about the latest technologies.

Usually scheduled over 1-2 days, technical conferences are events where you can meet leading professionals in the technology field to discuss, exchange, and share ideas on relevant topics.

Conferences differ from one another with regard to management styles. Some are peer-led, and some are interactive, but they all share the common goal of providing the latest developments in the field. It’s up to you to decide how best to apply this newfound information to your own professional development. 

For those still on the fence, here are some of the benefits that come with attending tech conferences

    • Gain perspective
    • Stay up-to-date on legal issues
    • Find new employment
    • Meet people in your field
    • Learn from experts and peers
    • Get feedback on your work
    • Improve your skills to advance your career

 

Now we’ve explained why you should attend a tech conference, let’s take a look at a few of the best tech conferences to attend.

 

What are the Best Tech Conferences to Attend?

 

With almost all tech conferences taking place digitally for the foreseeable future, you’ll have the opportunity to attend events in your local area as well as to pursue opportunities abroad.

Here are our best picks for 2021 and why we think you should attend them.

Cisco Live March

Date: March 30-31 (Americas), March 21-1 April (APJC and EMEAR)

Format: Virtual

An immersive two-day event featuring keynote speakers, technical education, and hands-on training. Plus, this conference features celebrity speakers and musical performances, all via an online platform. You’re able to create a personalized agenda with topics from a broad range of global sessions delivered live.

Choose between an All-access pass and gain entry into everything Cisco Live offers, or choose an Explorer pass which includes keynotes, innovation talks, and access to the World of Solutions.

 

Adobe Summit: 2021


Date: April 27-28

Format: Virtual

A free virtual event with over 200 different sessions and training workshops to attend. Join one of the largest tech conferences to expand your skills, engage with other tech enthusiasts, and be inspired to create exceptional experiences that drive your business’s growth and increase customer loyalty. Learn from experts and visionaries in the field on how you can optimize your business venture.

 

Red Hat Summit

Date: Multiple

Format: Virtual and In-Person

Designed to be more accessible than ever before, the Red Hat Summit features an all-new flexible three-part experience. This event kicks off with a free virtual conference on April 27-28, where attendees can get the latest technological developments. Then, from June 15 – 16, Red Hat Summit offers a second free digital event with a live “ask the experts” session. Later, and dependent on the current health crisis, the conference will end with hands-on activities and in-person networking events slated between September and December.

 

Interop Cybersecurity’s Changing Role in IT

Date: April 29

Format: Virtual

On this free one-day event, learn about the changing role of cybersecurity in the IT department and how security roles and IT roles are increasingly overlapping. Listen to keynote speakers, learn about emerging methods of remote authentication, and so much more. The conference is relevant for professionals working across diverse industries at different points in their careers. 

IBM Think 2021

Date: May 11-12

Format: Virtual

This premier hybrid cloud and AI event is one not to miss. This year’s event boasts a whole new level of direct engagement, including live discussions and on-demand sessions. Attendees will learn how you and your company can positively impact the world through technologies like hybrid cloud and artificial intelligence. Plus, enjoy technical sessions led by real users and make valuable industry connections.

 

RSA Conference: RSAC 2021

Date: May 17-20

Format: Virtual

As a virtual experience, the RSA Conference will feature hundreds of informative sessions for you to choose from and attend. Watch inspiring keynote speakers, expert-led sessions, solution demos, network, and engage in in-depth discussions on the latest cybersecurity issues. Despite being online, RSAC is committed to providing a meaningful, rich, and rewarding experience for all attendees.

 

Interop The Definite Guide to an Effective IT Automation Strategy

Date: June 15

Format: Virtual

With free admission, the Interop Digital conference aims to discuss and explore the automation options available to IT leaders to better understand how to intelligently plan the target to avoid costly overruns and complexities in implementation. Listen to their expert speakers to learn about the latest tools, best practices, and pitfalls to avoid. Open to all IT professionals, regardless of experience.

 

ISTE21

Date: June 27-30

Format: Virtual and In-Person (San Antonio, Texas)

Experience ISTELive 21 at your own pace with on-demand content available to access at your own pace before, during, or after the event. Choose to participate in live sessions with interactive content and unite to engage, experience, connect, and access the latest education technology solutions.

 

Black Hat USA

Date: July 31-5 August

Format: In-Person (Las Vegas, Nevada)

Black Hat is back, live and in-person, at the Mandalay Bay Convention Center in Las Vegas. This year, listen to leading security researchers as they take the stage to share their latest work and exploits. One of the USA’s biggest tech conferences and a must-attend for those looking to stay ahead of the latest security trends.

 

GMIS MEETS

Date: August 22-25

Format: In-Person (Lake Buena Vista, Florida)

GMIS MEETS welcomes you to sunny Florida for their 2021 conference. A must-see for Government CIOs, technology directors, IT administrators, and those in the IT public sector. Enjoy three days of networking where you can listen to esteemed industry experts, have access to state-of-the-art sponsors and exhibitors, and exchange ideas all while staying at the luxury Disney’s Coronado Springs Resort.

 

VMworld 2021

Date: October 5-7

Format: Virtual

Dates have finally been released for the VMworld 2021; however, details regarding the event are yet to be announced. Attendees can expect updates from VMware executives, news on the latest in VMware product and technology, hundreds of in-depth sessions, and tons of networking opportunities. Stay tuned for more details.

 

EDUCAUSE 2021

Date: October 26-29

Format: Virtual and In-Person (Philadelphia, Pennsylvania)

Encouraged by recent COVID vaccine developments, the EDUCAUSE annual conference has planned for an in-person event with the best presenters, the best content, and the best networking in higher education IT. Discover solutions to today’s IT challenges from expert professionals and technology providers from around the world. Those that can’t attend in person are encouraged to attend virtually. 

There’s no doubt, both virtual and in-person tech conferences provide excellent opportunities for learning, developing, and networking. Although the world is still evolving around COVID-19 disruption, some fantastic tech events are still available throughout 2021.

 

Work With Us

 

Want to plan your own tech conference for 2021 or beyond? SmartWorks can help make that a reality. We’ll work side-by-side with you and your team to help choose the best:

    • Accommodation
    • Transportation 
    • Catering
    • Venue Selection and Management 
    • AV Production
    • Design and Décor 
    • Lighting 
    • Print Materials


While in-person events may not be possible at the moment, SmartWorks can still create a spectacular online event experience for your attendees. As one of the best event management companies in Europe, we have years of expertise in meetings and AV production. As a result, our virtual event company can help you deliver world-class virtual celebrations with exceptional quality content that your attendees will remember for a lifetime.  And, once in-person events are the norm again, we can execute high-quality in-person events for any number of businesses and associations, including DMC events


Trust SmartWorks to make your next event a success. We simplify European event planning, handling all of the necessary logistics from start to finish. As a result, you can be confident that your event will be a smashing success!