Services > Corporate Event Planner

Corporate Event Planner

Jaw-dropping experiences start with a high-quality team. SmartWorks has over 15 years of large-scale meeting and event management experience for clients across the globe, handling every detail from start to finish. With the local knowledge of our English-speaking staff, we'll help you choose the best vendors, venues and accommodations without the headache of researching everything blindly from abroad. Partner with us to craft an unforgettable European event for your attendees.

Full-Service Destination Management Solutions

If you can dream it, we can bring it to life. From galas and product launches to sales incentive trips and client appreciation dinners, we orchestrate all aspects of your event, no matter how large. All you need to do is show up and enjoy the experience with your guests. We’ll handle the rest, right down to napkin selection and travel itineraries.

Accommodations

Our local team arranges the perfect accommodations for your attendees. We’re intimately familiar with the reputation of each hotel, offering your guests safe, luxurious accommodations that fit seamlessly into the event itinerary.

Transportation

We build transportation into the event schedule, safely transporting attendees between the airport, hotel, event space and activities on time without hiccups. Our local vendor relationships ensure you get the best experience and price.

Catering

We serve delicious, locally-inspired fare prepared by culinary specialists. Collaborating with you on the menu and any special dietary requests, we orchestrate end-to-end catering for the entire event – from an arrival breakfast to evening happy hour or a five-course gala dinner.

Venue Selection & Management

Not sure which venue is right for your needs? Our extensive European network means we’ll find the most compatible, reputable venue to host an unforgettable event – while managing the entire relationship for you.

AV Production

SmartWorks is one of few companies with an AV Production team that participates in event planning from day one. With a streamlined creative process, we deliver on every aspect of your vision for truly awe-inspiring AV productions using the latest technology.

Design & Décor

Luxury events call for timeless, tasteful design. We craft luxurious, on-brand experiences for your attendees – from displays to table settings to backdrops – with corporate branding integrated and every element perfectly coordinated to create a seamless, stunning event experience.

Lighting

A perfectly illuminated event can make all the difference. We leverage professional lighting technicians and the safest rigging technology to make sure every aspect of your event is ideally lit and evokes the intended mood.

Print Materials

No need to coordinate shipping event programs, menus or badges to Europe. We handle all of the design and printing, ensuring that every asset is flawless and perfectly branded for use during the event.

Staffing

SmartWorks’ senior event managers are on the ground throughout your entire event to manage every detail. We pair you with trusted local guides, translators, drivers, security, photographers and all other needed vendors, overseeing all staff for a seamless experience.

Event Website

Elevate the pre-event experience with a dedicated website showcasing all event details. Our team designs and develops the website, landing pages and HTML email invitations for your use. We also handle digital attendee management for easy tracking and communication.

Furniture Rental

Furniture should be the last thing on your mind for a destination event. SmartWorks leverages our relationships with furniture rental vendors across Europe to obtain the exact pieces needed to complement the event design and decor.

Performances

Enthrall your attendees with one-of-a-kind performances by professional artists and entertainers. From live musical artists to comedians and other talented performers, we book the ideal talent to keep your guests fully engaged.

Activities

No event is complete without exciting activities that showcase the local attractions. Whether you want to take attendees skiing in the Alps or sailing in the Mediterranean, we make it happen thanks to our trusted vendor relationships.

Communication

SmartWorks can handle all of your communication needs. From creating and managing a social media presence to contacting traditional media outlets, we’ll help get the word out about your event.

Registration

There are a lot of administrative tasks associated with events. Let SmartWorks send out the email invitations, handle RSVPs, manage the logistics for your speakers, and process payment for registrations. We’ll even send out “thank you” emails along with photos and/or videos! We’ll wrap it all up with a report after the event to help you understand your ROI.

Why SmartWorks?

We simplify European event planning with end-to-end destination management that brings you peace of mind. Trust our experienced team of professionals to handle all of the logistics for your business event with care.

Full-Service Events

Every last detail is accounted for by our responsive, English-speaking staff – from event start to finish.

Flexibility

Our “yes we can” attitude and 24/7 availability mean we’re available for all your requests.

Smart Structure

Make faster decisions with direct access to our CEO, AV team and creative division.

Experienced Team

We have over 15 years’ experience working with some of the biggest, most exclusive companies in the world.

Local Relationships

Access 5-star suppliers at no added premium through our relationships with trusted local vendors.

Minimized Costs

We’re based in Spain, which means you pay 0% VAT for your entire business event.