When organizing an event, the venue is one of the first items that appear on the list, since depending on the chosen space, other items will be defined, such us the number of guests, modality and style of the event, activities to be done to be conducted and the requirements in terms of furniture and equipment.
To avoid problems such as heavy traffic, bad acoustics or heat and suffocation from crowded places, we provide 4 tips for choosing the right place of your event:
1) Take into account the size of your event: the correct dimensions of the room can influence the success or failure of the whole experience. It usually counts 1 square meter per person and up to 3 square meters per table of 10 people in the case of entertainment. For the dance floor, 1 square meter is calculated for every two guests.
2) Location of the venue: surely, the events held in locations with easy access have a greater number of attendees. And if it also offers space to park, it will be a real solution for most guests. In the case of choosing a venue located far away or in new or little- known area, the arrival can be resolved by providing in advance access maps with useful information, indicative posters and contact information.
3) The weather is another important factor. We recommend to choose a place where you can avoid surprises. Its important to make sure that the venue is suitable in case of rain, high or low temperatures or any climate related difficulty.
Besides, it is recommended that you have an outdoor space for smokers as they may need it. Also, keep in mind that the volume of the music should not affect neighbors.
4) Have an designated space for production. Depending on the type of event and the needs of who organizes it, extra requirements can be considered to be taken into account as a support room for production. This space can serve as a repository of decoration, sound check for a band, accreditation table, merchandise reception, among others.
If you still don´t know where to start, contact us! We can help you with the entire organization of your event.